How do you prepare for going into the cloud?

Wanting to be able to work from anywhere, it has almost become a habit nowadays. Quickly check and reply to your mail when on the move, or review that particular quote. It should be possible at any place and time, this is how we want to work nowadays. How do you ensure that your employees can work in this way if this is not the case. Are you going to migrate into cloud or is there an alternative?

The answer is, of course: no, you do not necessarily have to migrate into the cloud, the cloud can also be located at your office. The only question is: what makes you feel comfortable and secure. Moreover, in the Netherlands, not all internet connections allow for smooth cloud-based operations… How do you proceed then?

With a number of focus points in mind, you can prepare a smooth transition to a cloud-based model, whether on location or not. Incidentally, there are many views on the concept of the cloud. See this article for our vision on the cloud.

What is your current situation?

First of all, it is wise to do an assessment of the current infrastructure. Consider the amount of data, number of servers, various applications and versions, but also the connectivity on-site. With this information strategies can be considered to, for example, migrate some applications online, such as an ERP or CRM system.

And if the connection is adequate, you can also consider to move the entire infrastructure into the cloud. Lastly, it’s very important to know what data you are retaining, where you store it and how to protect it now or in the new situation. In light of the GDPR (Privacy Act), which will come into force in May 2018, this is very important.

What do you expect from switching to a cloud-based model?

Of course, everybody has a particular view of the cloud or certain expectations. It is very important that the expectations fit the intended result. For example, do you expect to be able to work a lot faster? Or that it is much cheaper than your current situation? Always consider the pains and gains of a switch to a cloud-based model. This will prevent disappointment afterwards. Also ask your colleagues how they see the future, sometimes this provides insights which you didn’t consider before.

What do you hope to achieve?

You have done an assessment with a (future) partner or, of course, by yourself and you have clear expectations. Then it is important to define your goals for having a cloud-based ICT infrastructure. Is it because everyone these days uses the cloud and you do not want to stay behind? Do you want to be able to work more flexibly and give your employees more freedom? Want to get rid of the on-premise servers? And there are many more reasons to consider. But think carefully about what you want to achieve. And involve your users in the process, because they will have to work with it as well.

When your employees are part of the transition, they will accept it much sooner and they are also motivated to change. There is a common goal that you want to achieve.

Comparing quotes?

In the end, you come to a point where you have a clear vision on most aspects. That is when you can start looking for one or more parties to discuss the possibilities. Then quotes can be requested. It is important that you really try to compare apples and apples. Many ICT service providers provide a standard concept which already includes a lot of features. Others offer a bare-bones model where extra features are optional. There are many flavors of cloud. This makes it crucial to carefully check what a service provider has offered and whether your requirements are included or that additional options / costs will be added afterwards. Review the proposal carefully and evaluate together with a colleague and the service provider. Strength in unity.

Thank you for reading this article. Do you also want to migrate into the cloud? Our partners and us would be happy to help you prepare for the transition as smoothly as possible.


Wesley Vitters

Excels at translating technical questions of customers to human solutions.